General Data Protection Regulations require every company and organisation which keeps personal data to make sure that they hold the information properly. In particular they must have the consent of people whose data they hold, they must not pass on to other organisations without permission and they must make sure that it is correct and securely held.
The Greater London Industrial Archaeology Society (GLIAS) is committed to protecting the personal information which our members and supporters have provided, and to ensuring that it is only held and used for the purposes for which it was provided to us. We shall not provide it to others for them to use for their own purposes. If you do not wish us to hold your data you can ask us to delete it from our records.
What data do we hold, and why do we hold it?
We hold details about our members and supporters relating to their membership, contact information (eg postal address, telephone number(s), email address), communication preferences, events attendance and particular interests.
We hold it so that we are able to distribute the GLIAS Newsletter and Journal and to contact members about matters relating to GLIAS and other IA events. Sometimes we may include a flyer with the Newsletter advertising another’s event or publication but they will always be directly related to Industrial Archaeology. We may also from time to time request for assistance with particular tasks and communicate / ask members about what we do as a society.
We shall only pass data to third parties for them to process on our behalf (for example to facilitate group e-mailings or to distribute GLIAS literature), or if we are legally required to do so.
We may continue to hold your details for a limited period should you cease to be a member.
How do we collect data?
The data we hold about you is what you have given to us – for example upon joining or at membership renewal. We also record attendance at GLIAS events to help us plan future events.
What are your rights?
We only hold data which you have agreed that we can hold. If you are concerned about our holding data about you, you can ask us to delete it. You can also ask us to stop contacting you. However, this would prevent us sending you literature and updates. If you want to see the data we hold you can ask us to make it available to you. You will have to provide two pieces of identity and we reserve the right to charge a fee to cover our costs of up to £10.
If you have any questions or want to get in touch with us about any of this, or if you want to ask us to delete your data, please email firstname.lastname@example.org or send a letter to the GLIAS Secretary.
© GLIAS, 2018