1. The Society shall be known as the Greater London Industrial Archaeology Society.
2. The objects of the Society shall be to advance the education of the public in industrial archaeology in and around Greater London.
3. The expenses of the Society shall be met from subscriptions and such funds as the Society shall by donation or otherwise acquire, provided that the Society shall not undertake any permanent trading activities in raising funds for its charitable object.
4. Any person interested in furthering the purposes of the Society may become a member. The membership of the Society shall comprise individual and honorary members and affiliated institutions. There are the following classes of individual members:
Individual members: members over 18 years old.Subscriptions shall fall due on 1st April each year, and any member whose subscription is 3 months in arrears and who fails to pay the requested sum due shall be deprived of membership. Notwithstanding anything contained in the rules, the Executive Committee may in its absolute discretion waive the whole or any part of any member's subscription for any year.
Family members: two or more individual members jointly (pursuant to rule 5 and irrespective of age).
There shall be reduced subscription for those under 18 and those of state retirement age.
For members joining between October and March a subscription of half the annual rate will apply
5. All admissions to membership shall be by the Executive Committee, which may in its absolute discretion refuse any application. Membership shall not be unreasonably withheld.
Individual members shall, for the duration of membership, be entitled to receive one copy of all regular publications, take part in all activities, and attend and vote at all general meetings. Two or more individual members (being of the same household) may, on choosing to receive one copy only of all publications pay a subscription called a family subscription. Affiliated institutions shall, for the duration of their membership be entitled to two copies of all regular publications, and in their absolute discretion, appoint one delegate to attend and vote at all general meetings.
6. Subscription rates shall be determined by the Executive Committee.
7. The subscriptions, donations, grants, and all property acquired for the purposes of the Society shall be vested in the Officers of the Society as the Trustees for the members. The accounts of the Society shall be subject to an annual audit, the auditor having been approved by the members.
8. The affairs of the Society shall be managed by an Executive Committee; this is to consist of three officers namely Chairman, Secretary, and Treasurer and 8 individual members. In addition the Journal and Newsletter Editors, Publications Officer and Recording Group Secretary will be ex-officio posts.
The members of the Executive Committee shall be elected at the AGM. for a term of office of one year but will be eligible for re-election. At least 14 days notice shall be given to the members of the names of those nominated for election to the next Executive Committee; these nominations to be received by the Secretary at least 5 weeks prior to the AGM such nominations must have the prior consent of the nominees.
9. At Executive Committee meetings the presence of 6 members shall be a quorum. Vacancies occurring on the Executive Committee during its term of office may be filled by co-option until the next AGM.
10. The AGM shall appoint a President, and not more than two Vice-presidents at its discretion.
11. The AGM shall be held within 3 months of the end of the financial year, whenever possible, and at the meeting the Executive Committee shall present a report to the Society together with audited accounts.
12. Special general meetings shall be held at the discretion of the Executive Committee, or at the written request of not less than 20% of the membership or 40 members (whichever is the lesser).
13. The Executive Committee shall have the power to create sub-committees and appoint individuals for special tasks.
14. Any proposals for the amendment of this Constitution must be submitted to an Annual or Special general meeting for approval. The text of the proposed amendment shall be circulated to all members with the notice convening the meeting, at least 14 days before the date of the meeting. The text of the proposed amendment must be submitted in writing at least three weeks before the date of the annual or special general meeting. No amendment will be deemed as carried unless at least two thirds of those present at the meeting are in favour and amendment made to clause 3 or clause 15, or this clause, shall not take effect until the approval in writing of the charity Commissioners or other authority having charitable jurisdiction shall have been obtained, and no alteration shall be made which would have the effect of causing the Society to cease being a charity in law.
15. The Society may be dissolved by a resolution passed by a two-third majority of those present and voting at a Special General Meeting convened for the purpose of which 21 days notice shall have be given to the members. Such resolution may give instructions for the disposal of any assets held by or in the names of the Society, provided that if any property remains after the satisfaction of all debts and liabilities such property shall not be paid to or distributed among members of the Society but shall be given or transferred to such other charitable institution or institutions having objects similar to some or all of the objects of the Society as the Society may determine and if and in so far as effect cannot be given to this provision then to some other charitable purpose.
© GLIAS, 2015